5. Microplanning activity
Note
This SOP merely indicates on a high level how the information flow could be dealt with. For detailed instructions on each step, please refer to the user guide.
Hint
While performing the activity, it is good practice to synchronize changes at intermediate steps as described below - if connectivity allows.
5.1. Health Facility list review and outreach creation
First, all health facility information should be controlled:
The sub-district focal person operates the tablet and verifies if all health facilities in his sub-district are present and that they are at the correct locations and they carry the right names. If necessary, add synonyms to those health facilities.
In each health facility that you open, set the microplanning status to ‘In Progress’
If there are health facilities present that do not exist or no longer exist, they should be deleted
Potential duplicates should be removed
Any missing health facilities should be added with their correct locations - to this end, the GPS functionality on a tablet can be used if the sub-district focal person is at the location of the health facility
For all health facilities, as much additional information as possible should be added (such as the services it provides, ownership, opening days, staff etc)
If a health facility provides outreach services, those should be added accordingly (note that there may be different types of outreach services - the default outreach service as well as outreach sessions in slum areas and custom catchments)
If possible (i.e. if connectivity allows), synchronize your changes at this moment
5.2. Catchment area review
Next, it will be important to validate the catchment areas that are automatically delineated and the settlements that fall within:
Are all the settlement names in the catchment areas correct? Machine generated settlement names should be renamed
Mark settlements that require special attention if there are any
Add any missing settlements
Exclude any and all settlements from the catchments that cannot or do not access the health facility or the outreach site (for instance rivers that separate the settlement from a health facility, communities that are known to refuse services, etc)
Mark any settlement where there is no population (satellite imagery artefact, abandoned settlements, etc)
For every health facility where the catchment has been reviewed and finalized, set the microplanning status to ‘Completed’
If possible (i.e. if connectivity allows), synchronize your changes at this moment
5.3. Review the settlement list
Next, review the settlement list, especially the settlements that are outside of the catchment areas:
Name or rename as many settlements as possible (i.e. also all machine generated names), add synonyms where necessary. The settlements where outreach sites are located and all settlements within fixed post catchments should be named. Ideally, all settlements within the Ward should be named. The more that can be named, the better.
Where unclear or unknown, visit the settlements in question and collect the names using the tablet and the GPS
Add any missing settlements, mark any settlements as uninhabited where necessary (satellite imagery artefact, abandoned etc)
If possible (i.e. if connectivity allows), synchronize your changes at this moment
5.4. Ward boundary changes
Review the Ward boundaries:
If the Ward boundaries are not up to date or incorrect, correct them to the best of your knowledge
Set the attribute of any settlement or health facility that should reside in another Ward accordingly
If possible (i.e. if connectivity allows), synchronize your changes at this moment
5.5. Complete any missing information
Review the ‘Attention tab’ and complete any information that may still be missing, if possible.
If possible (i.e. if connectivity allows), synchronize your changes at this moment
Liaise with the District focal person