6. Dashboard and Monitoring

6.1. Getting Started with GMT Implementation

When a country starts GMT implementation, it will not deploy the GMT in all regions at once. Rather, this will be a step-wise process. Thus, the first step is to define what areas are going to use the GMT. Once this has been defined, those areas will have to be activated in GMT. This is why the dashboard shows no data for an area as long as its participation has not been activated.

To activate an area, navigate to the ‘Settings’ tab.

In the section ‘Participation in Microplanning’ you can activate the areas that should participate. Note, once participation has been activated, this region will be considered for microplanning in GMT and the data and statistics will be visible.

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Note

This section is role based. A defined set of permissions is needed to enable participation for a boundary.

6.2. Dashboard Data and Statistics

For all boundaries that have been activated, you have an overview of:

  • Health facility statistics and their microplanning status

  • Total and target population in that boundary

  • Settlements that require special attention

  • Coverage by routine immunization strategy (fixed post, outreach)

  • Data quality (number of machine generated names)

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Note

Target population corresponds to the routine immunization target group, calculated as follows:

  • 0-11 months: 3.8% of total population

  • 12-23 months: 3.5% of total population

  • Pregnant women: 5% of total population

Important

All dashboard statistics are only updated when data is synchronized. Thus, if the field team is doing microplanning in an area where there is no connectivity, even if they are entering data and updating the microplan, all these changes will only be visible on the dashboard once the synchronization has been performed!

Hint

You can switch between a map that shows microplan completion status, coverage status and data quality status. You can also zoom to different levels to see where the most important areas to focus on are.

6.3. Monitoring Microplanning Progress

The dashboard provides several ways to monitor the progress of microplanning activities:

6.3.1. Completion Status

Track which wards have completed their microplanning activities and which are still in progress. Health facilities are marked with different statuses:

  • Not Started - Microplanning has not begun

  • In Progress - Currently being worked on

  • Complete - Microplanning finished and ready for implementation

6.3.2. Coverage Analysis

Monitor population coverage across different service delivery strategies:

  • Fixed Post Coverage - Population served by fixed post health facility services

  • Outreach Coverage - Population served by outreach site services

  • Unclaimed Population - Population not covered by any service delivery point

6.3.3. Data Quality Assessment

Track the quality of data being collected:

  • Machine-generated names that need to be updated with proper settlement names

  • Missing health facility information (ownership, services, etc.)

  • Boundary issues that need resolution

  • Population discrepancies that need to be reviewed

6.4. Resetting Microplanning Periods

Once a round of microplanning has finished, the microplanning status on the dashboard needs to be reset for the next planning cycle. This is possible at the State level.

To reset microplanning:

  1. Navigate to the ‘Settings’ tab

  2. Click on ‘Start New MP Period’

  3. Confirm the reset action

../../_images/reset_MP.png

Note

This function is role based. A defined set of permissions is needed to reset microplanning for a State.

6.4.1. Impact of Resetting

When microplanning is reset:

  • All health facility statuses return to “Not Started”

  • New planning cycle begins

  • Dashboard statistics reset for fresh monitoring

6.5. Best Practices for Dashboard Monitoring

6.5.1. Regular Monitoring Schedule

  • Daily checks during active microplanning periods

  • Weekly progress reviews with district focal persons

  • Monthly quality assessments of data completeness

6.5.2. Communication Protocols

  • Regular update calls with sub-district focal persons

  • Issue escalation procedures for problem areas

  • Feedback loops to improve data quality

6.5.3. Quality Assurance

  • Cross-reference dashboard data with field reports

  • Validate population coverage calculations

  • Review boundary corrections before approval

  • Monitor synchronization status to ensure data currency

6.5.4. Performance Analysis

  • Compare completion rates across similar wards

  • Identify best practices from high-performing areas

  • Track improvement over multiple planning cycles

  • Analyze coverage gaps and resource needs